Apple

How to Notes works locked on iPhone, iPad and Mac

How to Notes works locked on iPhone, iPad and Mac

If you use the Apple Notes application, then you know that it has some great features. One of these features includes the ability to lock notes that you make using a password. And while we cover this topic briefly in our Notes on Mac user guide, there is more to know. Plus, you might only use the application on your iOS device and not on the Mac.

This tutorial shows you the ins and outs of working with Notes that are locked on your Apple device.

Works with your Notes password

Here are a few things to keep in mind if you plan to work with locked Notes.

Cross-device passwords: It is important to remember that you will use the same password to access Notes that are locked on all your devices. So whether you lock notes on an iPhone, iPad or Mac, all use the same password to unlock notes on all devices.

Use Touch ID or Face ID: If you have a device that supports Touch ID or Face ID, you can use that feature to unlock locked notes instead of typing a password.

Not supported: Account notes that you synchronize with Gmail, Yahoo, or other third-party services cannot be locked. Key options will not appear.

Create a Notes password

You can create a password to lock notes before or when you want to lock notes. And on iOS, you can do it in two different places. Here’s how to create a Notes password on iOS and Mac.

Create passwords on iPhone and iPad

In your settings

  1. Open your settings and select Notes.
  2. Tap Password.
  3. Select the account you want to use, if you have more than one.
  4. Enter the password and optionally include instructions.
  5. Activate Touch ID or Face ID if you like.
  6. Tap Done.

In your notes

  1. Open the note that you want to lock.
  2. Tap the Share button and select Lock Note.
  3. Enter the password you want to use and optionally include instructions.
  4. Activate Touch ID or Face ID if you like.
  5. Tap Done.

1

Prepare a Notes password on the iPhone

Create a password on a Mac
  1. Open the Notes application and click Notes> Preferences from the menu bar.
  2. Click Set Password.
  3. Enter a password and select an account if you have more than one.
  4. Optionally include instructions.
  5. Click Done.

It is highly recommended that you enter instructions for your password because you cannot gain access to forgotten passwords. (See below.)

If you don’t see the option above to set a password, that means you already have one that you created at some point.

Forgot or reset your password

It’s important to create a password that you can remember or record somewhere. If you forget your password, Apple cannot give it to you.

You have the option to reset your password. But and unfortunately, this will not make you access locked notes. The only way to access a locked note is with the original password that you set for it.

Resetting your password only allows you to set a new password so you can use it to advance.

Reset your password on iPhone and iPad

  1. Open your settings and select Notes.
  2. Tap Password.
  3. Select Reset Password and enter your Apple ID password.
  4. Tap Reset Password again, enter your new password, and optionally include instructions.2Reset your password on the iPhone
Reset your password on a Mac
  1. Open the Notes application and click Notes> Preferences from the menu bar.
  2. Click Reset Password and click OK.
  3. Enter your Apple ID password and click Reset Password
  4. Enter your new password and optionally include instructions.

3

Reset your password on a Mac

Change your password

If you want to change your password and remember your current password, you can do it easily.

Change your password on iPhone and iPad

  1. Open your settings and select Notes.
  2. Tap Password.
  3. Select Change Password and enter your current password.
  4. Enter your new password and optionally include instructions.

4

Change your password on the iPhone

Change your password on a Mac
  1. Open the Notes application and click Notes> Preferences from the menu bar.
  2. Click Change Password.
  3. Enter your password.
  4. Enter your new password and optionally include instructions.
  5. Click Change Password.

5

Change your password on a Mac

Lock, unlock and erase keys in Notebook

When you are ready to lock notes, it’s very simple and opening or releasing keys is as easy.

Note locked on iPhone and iPad
  • Key: Select a note, tap the Share button, and select Key Note.
  • Dismiss: After you add a Key to the note (above), tap the lock to close and lock the note.
  • Unlock: Select a note, tap View Note, and enter your password (or use Touch ID or Face ID).
  • Delete key: Select the note, unlock it if necessary, tap the Share button, and select Delete Key.

6

Lock and see notes that are locked on the iPhone

Note locked on Mac

  • Key: Select a note, then click Padlock in the toolbar, click File from the menu bar, or right-click. Select Key Notes.
  • Close: After you add a Key to the note (above), click the lock to close and lock all notes.
  • Unlock: Select note and enter password. If you use the Apple Watch password for your Mac, you can also use it to unlock notes when prompted.
  • Delete key: Select the note and then click Padlock in the toolbar, click File from the menu bar, or right-click. Select Delete Key.

7

Protect your notes with a password

Of course, not every note you make needs to be password protected. But for those of you who want to be secured from others who might use your device, this is a great security feature.

Now that you know how to work with locked notes on iPhone, iPad and Mac, will you start using passwords for them? Let us know in the comments below. And remember, you can visit us on Facebook and Twitter!

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